PURPOSE OF THE POSITION: To coordinate the development of information systems as well as the maintenance of records and documents within JDA.
KEY PERFORMANCE AREAS: Reporting to the Senior Manager: ICT, the role will be responsible to maintain documentation of system modifications according to the file plan
- Maintain development of system manuals
- Provide input for and review training materials
- Review that documentation is complete and accurate
- Investigate problems and develop recommendations for resolution. Analyse feasibility studies and drafts proposals for evaluation by stakeholders
- Review and evaluate business cases to confirm identified financials and risks, validate value and business alignment
- Maintain that ICT security is addressed in the development and products and services
- Ensure that JDA’s policies and practices allow the account management controls Information capturing and archiving: The role will be responsible to Upload all physical documents, information, records and knowledge onto an electronic based system and physical filing
- Update and maintain the filing and archiving systems as well as all files
- Archive information according to relevant legislation
- Archive master copies in accordance to relevant legislation, keeping them safe by means of password protection or any means necessary
- File JDA documentation electronically and physically according to relevant legislation
- Maintain electronic files by labelling them correctly and record information in a manner that is easily retrievable
- Maintain a proper and eff active system for the recording of all incoming and outgoing mail; faxes and relevant communication
- Provide documents and any information required (according to relevant legislation) when requested by business units or for audit purposes
- Implement the information and knowledge management policy and follow correct procedures set out by the Senior Manager: IT.
Education and experience required:
- National Diploma in IT/ Computer Science or equivalent
- Minimum 5-7 years’ experience in a similar role
- Sound knowledge of National Archives of South Africa Act (No. 43 of 1996) Promotion of Access to Information Act (No. 2 of 2000),
- Sound knowledge of Protection of Personal Information Act (no. 4 of 2013)
- IT processes and procedures • Knowledge of Project Management principles
- Knowledge of Corporate Governance and MFMA
- Valid unendorsed driver’s license
Please email a detailed CV in MS Word format to: infospecialist@129.232.228.114
Closing date: 20 April 2021